Proactive Billing: JWL’s Approach to 18-B Billing

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18-B billing typically begins after a case is resolved. By that point, billing is entirely dependent on the attorney to organize records, reconstruct time, and submit the voucher. In practice, this often means billing is delayed. Trial preparation, court appearances, and personal obligations take priority, and completed matters sit unbilled. When that delay extends, revenue is pushed back — or lost entirely if the 10-month submission deadline is missed.

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JWL approaches 18-B billing differently.

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Instead of waiting for cases to be handed off after disposition, JWL integrates litigation experience into the billing process. Matters can be tracked, timelines monitored, and billing approached as part of the case lifecycle rather than an afterthought. This allows billing to be identified, structured, and prepared in a timely manner, reducing delay and protecting revenue.

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Case monitoring and tracking are available as part of the process but are not required.

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JWL handles 18-B billing from assignment through voucher submission, including case tracking

and deadline monitoring, so assigned counsel work is fully captured, structured, and submitted on time.

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All-in Pricing Model

25% of Voucher Amount

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JWL offers a flat percentage structure designed to remove the need for case-by-case billing decisions, streamline the process from assignment through submission, and ensure vouchers are prepared and submitted in a timely manner, keeping revenue moving and reducing the risk of delayed or lost compensation.

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The fee is calculated as 25% of the final voucher amount.

Voucher Preparation Includes:

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✔ File intake (digital or physical)
✔ File organization and reconstruction
✔ Portal entry and voucher submission preparation
✔ Case monitoring
✔ Billing reminders
✔ FedEx handling (as needed)

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Lifecycle Client Rate

20% of Voucher Amount

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Applies on a per-case basis where JWL has performed drafting or discovery work..

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Because JWL is involved in the underlying work, time entries are often drawn directly from JWL’s own records. This eliminates reconstruction and allows for a more efficient billing process.

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Billing becomes more efficient when JWL is involved earlier in the case.

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Billing Flow Management*

JWL’s process extends beyond voucher preparation.

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JWL tracks case activity through portal access and periodic E-Courts review.

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Billing reminders are sent when:

• A case has been disposed

• A case shows no activity for six months

This ensures that matters are not overlooked and that billing is addressed before the 10-month submission deadline.

 

*Participation in ongoing case monitoring is optional.

 

Deposit and Payment

Because voucher amounts are determined during preparation, JWL requires a deposit to begin work on a batch of cases.

• You may select one of the following:

• $300 (minimum deposit) — applied to the first completed case

• $600 deposit — applied across multiple cases or matters with increased billing activity

• $900 deposit — for larger batches or cases with substantial billing activity

• A higher deposit allows multiple cases to be processed and reduces the need for payment after each individual case.

Physical files are returned via FedEx after each case is approved by counsel and payment for that case is received.

 

Get Started - File Submission Options

Counsel may:

• Submit materials through secure online intake.

• Forward case records by email to billing@justwritelegal.com.

• Send physical files via FedEx. (see below).

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Files may be sent as is. No scanning or organization is required. 

JWL handles organization and conversion into structured compensation documentation.​​​​