Proactive Billing: JWL’s Approach to 18-B Billing

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18-B billing typically begins after a case is resolved. By that point, billing is entirely dependent on the attorney to organize records, reconstruct time, and submit the voucher. In practice, this often means billing is delayed. Trial preparation, court appearances, and personal obligations take priority, and completed matters sit unbilled. When that delay extends, revenue is pushed back — or lost entirely if the 10-month submission deadline is missed.

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JWL approaches 18-B billing differently.

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Instead of waiting for cases to be handed off after disposition, JWL integrates litigation experience into the billing process. Matters can be tracked, timelines monitored, and billing approached as part of the case lifecycle rather than an afterthought. This allows billing to be identified, structured, and prepared in a timely manner, reducing delay and protecting revenue.

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Case monitoring and tracking are available as part of the process but are not required.

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JWL handles 18-B billing from intake through submission, including case tracking and deadline monitoring,

so assigned counsel work is fully captured, structured, and submitted on time.

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All-in Pricing Model

25% of Voucher Amount

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JWL offers a flat percentage structure designed to remove the need for case-by-case billing decisions and streamline the process from intake through submission.

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The fee is calculated as 25% of the final voucher amount.

Voucher Preparation Includes:

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✔ File intake (digital or physical)
✔ File organization and reconstruction
✔ Portal entry and voucher submission preparation
✔ Case monitoring
✔ Billing reminders
✔ FedEx handling (as needed)

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Billing Flow Management

JWL’s process extends beyond voucher preparation.

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Open matters may be tracked through portal access and periodic review of case activity. JWL also checks E-Courts for updates and identifies cases that appear ready for billing.

Billing reminders are sent when:

• A case has been disposed

• A case shows no activity for six months

This ensures that matters are not overlooked and that billing is addressed before the 10-month submission deadline.

 

Participation in ongoing case monitoring is optional.

 

Deposit and Payment

Because voucher amounts are determined during preparation, JWL requires a deposit to begin work on a batch of cases.

• $300 deposit per batch (applied to the first completed case)

• The deposit is applied to the first completed case, and work proceeds sequentially through the batch as each case is completed and paid

• Once a voucher is completed, the balance for that case is invoiced

Physical files are returned via FedEx after each case is approved by counsel and payment for that case is received.

 

Get Started - File Submission Options

Counsel may:

• Submit materials through secure online intake

• Forward case records by email to billing@justwritelegal.com

• Send physical files via FedEx. (see below).

Files may be sent as is. No scanning or organization is required. 

JWL handles organization and conversion into structured compensation documentation.​​​​